Queen's University Belfast | Print Management Services

The Lanyon Building at Queen’s University Belfast. Photograph by Jennifer Boyer (Creative Commons Licence)

Print management

Print procurement can be a challenging and time consuming task. You need expertise and knowledge to choose the best print solution; and buying power and constant market testing to ensure value for money.

That’s where we come in. Your dedicated CDS account manager, Jonathan Ridgway, will analyse your print requirement and identify areas where you can get more value from your budget.

We will take the hassle out of print procurement, freeing you to spend your time on core activities.

We will provide you with the best market price for every product you require and manage its production using our carefully vetted suppliers, to ensure it is delivered on time and within budget.

CDS will provide you with a quotation for approval before undertaking any print management and related service.

If you choose to place an order, you will be required to supply your Project Code. You can either do this through our web based print management system, Print Portal, or alternatively complete the Print Management Order form. This can then be emailed to your CDS contact named as the Buyer on the quotation.

Print specification (the info we need)

When placing an order for print the following is a checklist of minimum detail required to produce a specification:

  • Quantity
  • Finished size e.g. 1/3-A4, A5, A4, non standard size
  • Number of pages
  • Colours eg single, two or full colour
  • Materials eg coated, uncoated, tinted, recycled paper
  • Finishing eg folded, saddle stitched, perfect bound
  • Delivery instructions
  • Other factors such as your budget, target audience and how quickly you need the finished document should be considered.

Based on this information we can help you by suggesting alternative printed formats. You may also want to consider whether a purely electronic version is the best option.

If you are unsure of how to prepare a print enquiry, Jonathan will meet with you to produce a specification for your requirement.

For reprints please provide the original document as an example if possible.

Graphic Design

If you need to engage, persuade, inspire and inform your audience with creatively designed communications, we are here to help you.

We apply the University’s brand whilst taking the opportunity to provide a creative role and where appropriate, suggest fresh ideas, new looks and an innovative approach to working with your corporate identity. We adapt to your needs and specialise in designs that meet both your requirements and those of the target audience.

We deliver design solutions for brochures, leaflets, flyers, posters, exhibition materials and non-print media. Account Manager, Jonathan, will be able to advise on which solution best meets the creative brief.

Jonathan will meet with you to take an accurate brief and then produce a properly considered quotation with production timescales. This process ensures that both CDS and you have a clear picture of what the project entails.

CDS has won many awards for design over the years, and we are proud that the feedback from our awards not only comment on imaginative use of design, but also that the message is being effectively communicated.


CDS also provide the University with artworking services. This differs from graphic design as it is the layout of text and images within a pre-determined style or the updating of existing artwork whilst graphic design is creative conceptual work. Your account manager will be able to advise which category your requirement falls under.

CDS offer a fast, accurate and professional service for the creation of a wide range of printed and electronic documents. We will layout your copy within the University’s Corporate Identity Guidelines ensuring your published material is compliant. We can also amend existing artwork when supplied in its original format.

Fulfilment and distribution

We are experienced at managing everything from single sheet insertions through to complex multi-page insertions.

We will advise on how the individual components of your mailing can be produced in order to attain the most efficient fulfilment method and will manage the process through to mailing.

We also provide pick and pack services for non-standard items as well as personalisation of material.

Display and exhibition material

Whether you need a large poster, signage, or an exhibition stand we can help.

It is often beneficial to discuss your display and exhibition material needs with your account manager during the early planning stages. There are so many different options in the market place today. CDS will be able to guide you and provide advice on best value solutions.

The Pop-Ups and Posters Price List details images, specifications and pricing of some of the most popular products.

Accessible documents facility

Through our partner Visual Access NI, CDS can provide large print, Braille or audio versions of your material ensuring compliance with Disability Legislation.

We can also provide DAISY (Digital Accessible Information System), Digital Talking Books which meet the information and reading needs of those who cannot read printed material.


A Guide to Print Services