Hybrid Mail

MailSolutions

A cost-effective, end-to-end digital print and mailing system

When it comes to printing and posting a letter from your office, the days of jammed printers, toner running out and envelopes that won’t seal properly are over. Simply create your letter, select CDS Print and Mail from the print menu and our solution does the rest.

Not only does it make you and your employees more productive but it saves you money as well. It is generally accepted that the cost of the hybrid mail solution saves around 50% over the cost of paper, printer consumables, envelopes and postage, never mind the time it saves for individuals in the office.

CDS receives all your mail throughout the day and automatically prints it, inserts the sheets into envelopes and mails the packs for you at a cost, that including postage, is likely to be little more than the price of a first class stamp.

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Hybrid mail - how it works

Consolidation of all of the post from an organisation on a daily basis results in operational efficiency and significant postal cost savings.

A user creates a letter on their own device. The electronic file is then sent to CDS’ offsite digital print centre where it is printed, transforming it into a physical letter.

CDS has a dedicated postroom management operation within our Document Management Centre. The operation handles inbound digital mailroom functions and outbound hybrid mail on behalf of our clients. Fully secure, our facility employs automated processes to print and insert the documents into envelopes, sort and mail your letters.

Using our proven and intuitive software and secure communication channels, the solution manages the process from your office to our postroom management operation.

A full audit trail, automatically archived images of the documents printed and a fixed price per A4 sheet printed and inserted into either a DL or C5 envelope and mailed means that you know exactly what you spend and what was sent.

Our centre has been established to handle both incoming (Digital Mailroom) and outgoing post (Hybrid Mail and transactional mailings) for our clients. CDS’ outbound hybrid mail service integrates with our Inbound digital mailroom service to create a fully outsourced Postroom Management Solution.

In our experience, the CDS team provide a professional service and have a wealth of knowledge available to ensure that the best solution is provided for each print requirement.

Graham Saxton, Chief Finance Manager

Wakefield Council

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