Scanning and digitisation services

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Scanning and digitisation services

The CDS scanning and digitisation service turns hard-copy documents into an easily searchable electronic format.

Here is a quick overview of our range of scanning and digitisation services.

Scanning services

  • Large archive scanning projects with Meta data capture
  • Simple document scanning
  • Large format scanning
  • Post room scanning (digital mailroom)

Ancillary scanning services

  • Collection
  • Data storage
  • Quality assurance
  • Secure destruction

Scanning features

  • Kofax VRS scanning software
  • Intelligent blank page detection
  • Content-based rotation
  • Automatic de-skewing
  • Double feed detection
  • Barcode technology
  • OCR (Optical Character Recognition)
  • Meta data capture (indexing and categorisation)
  • Images can be scanned up to 600dpi
  • We can capture images in black and white/greyscale/colour
  • Scanned file format: PDF, Tiff or Jpeg
  • Size ranges from A7 (business card) to A0 (engineering drawings)

Data storage

The scanned electronic copies can be stored and retrieved from:

  • Web-based data repository (CDS can build and host bespoke solutions)
  • ITIL based service support desk
  • Secure FTP site for data management
  • CDs and DVDs
  • USBs
CDS BSI Standards

Quality Assurance

All CDS scanning services are fully certificated to ISO 9001:2008 and ISO27001 quality assurance standards.

CDS also hold BS10008 Evidential Weight and Legal Admissibility of Electronic Information certification. We are one of only a select number of companies in the UK recognised by BSI to have achieved this specialist standard.

Secure Destruction

Once the scanned images and data are approved, the original material can be:

  • Securely shredded (on site and certified)
  • Stored for a limited period
  • Returned to the client

CDS scanning and digitisation key benefits

  • Cost effective
  • Reduces paper storage requirements
  • Improves productivity
  • Enhances remote working capabilities
  • Improves customer service
  • Secure archive facility 

I have come to view [CDS] as a useful virtual addition to our in-house team, with expertise I can quickly call on when a new challenge emerges or when we need to top up on capacity and when we are developing digital marketing solutions.

Steve Arnold, Head of Marketing

Birmingham City Council

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